More on the Content Organizer in SharePoint (Second of three parts)




January 31, 2012 —  (Page 1 of 2)
In my previous article, I talked about the affects of the “Redirect Users to the Drop off Library” setting. This time I’ll dig into some more things you should know about the Content Organizer, including folder partitioning, managing duplicates and setting up rule managers.

The Content Organizer is not just about moving content from library A to library B, or even between folder A and folder B. It can also help you partition those libraries and folders based on their sizes.

How do you divide up containers, and how do you set thresholds as to how many items should be in each? The Content Organizer can help with this partitioning. As you can see from the Content Organizer settings image below, you can set thresholds to prevent destinations from getting too large in any one container:

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This setting allows you to specify your individual site threshold for each library or folder before it creates a new container (folder). You can also specify how you want the folder named. This does not have to be a permanent condition; rather, it can be a way of alerting you that you may need to do some reorganization of different folders or libraries manually.

Managing duplicates
You may be wondering what happens if in all this routing there are duplicate file names. Well, not only can you control the number of files going into your libraries or folders, but you can also control file duplicates. There is a provision for this: The Content Organizer will simply append a unique character to the end of each duplicate file as it writes the file to the destination folder or library.

Related Search Term(s): Content Organizer

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